Click here for the full FMF Admin Coordinator Job Announcement

Applications due October 23rd, early applications encouraged

The Farmers Market Fund (FMF) is hiring an Administrative Coordinator who will play a critical role in the implementation of Oregon’s Double Up Food Bucks SNAP fruit and vegetable incentive program at farmers markets statewide. The FMF Admin Coordinator is responsible for supporting day-to-day operation of the program, including one-on-one work with farmers markets, the general public, and FMF’s Program Team.

Application due: October 23, 2023, early applications encouraged 

Job title: Administrative Coordinator

Reports to: FMF Program Manager

Status: Part time, 0.5 FTE (20hrs/week),  non-exempt

Pay range: $24,000 annually

Benefits: 80 hours of PTO & 12 paid holidays annually, health, dental, vision, & 401k

Monthly technology stipend of $50 and annual stipend for technology upgrades

Location: Remote. However, due to the place-based nature of this work, candidates must live within (or in immediate proximity to) Oregon, or have intent to move to (or in immediate proximity to) Oregon. A workstation in a shared office in inner NE Portland available for use but no in-office time is required.

About Farmers Market Fund:

We make healthy, locally grown food accessible to underserved Oregonians. 

Founded in 2009, Farmers Market Fund was incorporated as a 501(c)3 in 2012. FMF’s primary focus is Double Up Food Bucks (DUFB), a program that doubles Supplemental Nutrition Assistance Program (SNAP) benefits at farmers markets across Oregon and allows shoppers to bring home twice as much farm-fresh produce. Double Up is a triple win: families bring home more fresh produce, more money goes directly to small, local producers, and local economies thrive. 

In 2022, FMF supported DUFB programs at 78 markets in 26 Oregon counties, distributing more than $1.2 Million of DUFB and facilitating $1.8 million in SNAP transactions at participating farmers markets. FMF also works in close partnership with a coalition of other organizations dedicated to ending hunger and supporting farmers, providing these and other organizations grant funds to implement DUFB for community supported agriculture (CSA) boxes and at grocery stores. Our grocery and CSA partners distributed over $900,000 in additional DUFB in 2022. This year, FMF is partnered with 88 farmers markets, and anticipates distributing about $1.7M in DUFB dollars.

In addition to DUFB, in 2022 FMF created a mini grant program called Growth Grants to support farmers market partners with administering DUFB. Growth Grants supplement DUFB incentive funding and are focused on increasing capacity, tools, and skills needed to implement the program successfully. In 2024 Growth Grants will also include support for markets to conduct projects and activities that reduce known barriers to customers accessing DUFB such as transportation, language support, community outreach, nutrition education, and more. 

FMF has expanded dramatically in the last few years and is hiring its first Administrative Coordinator to support this growth. This is an exciting opportunity to join a growing organization, and help shape the program as it enters its next phase. In 2024, FMF looks forward to reducing barriers to participation in DUFB, strengthening community partnerships, and continuing to center the feedback of SNAP participants.

Working at FMF:

We strive to create a human centered workplace that reflects the communities we serve, and where everybody feels comfortable bringing their full, authentic selves to work. Staff have flexibility in crafting their own schedules and are encouraged to incorporate a balance and boundaries between work and rest. FMF staff have access to a workspace co-located within the Portland Farmers Market office in inner NE Portland, as well as the opportunity to work fully remote. In addition to four staff, FMF has an active and engaged board of directors located across Oregon. We currently conduct the majority of our meetings remotely, but occasionally gather in person to share meals and time together.

We recognize that an equitable food system cannot exist within an inequitable society. As a direct result of centuries of structural racism, Black, Indigenous, and people of color living in Oregon perpetually experience the highest levels of hunger. Nutrition incentive programs like DUFB contribute to leveling the playing field to make local, fresh food more affordable but we know our work cannot stop there. We work together with partners and communities to extend our impact and influence into other areas of the local food system and are focused on a broader goal of creating a more equitable, just food system. FMF centers anti-racism, racial equity, and inclusion in our programs, operations, culture, and advocacy. Learn more about our DEIJ efforts here. Our staff has a wealth of lived experience with food insecurity, SNAP, farmers market management, and farming and we strongly welcome those with personal connections to this work to apply!

Position Overview:

The FMF Administrative Coordinator works under the direction of the FMF Program Manager to support the statewide Double Up Food Bucks (DUFB) SNAP matching program, as well as day to day operations of the organization. The Administrative Coordinator will work closely with the Program Manager and Program Director to support DUFB by assisting with activities such as reporting; market recruitment, training, and evaluation; responding to general inquiries; and setting up processes for financial management and reconciliation. 

This part time position will be 20 hours / week. Work schedule is flexible, although some availability between the hours of 9 am – 5 pm are necessary for meetings. A majority of work will be conducted remotely but the Admin Coordinator may occasionally be asked to help with in-person tasks such as sorting and shipping program materials or attending occasional team gatherings.

Responsibilities:

Program Administration (85%)

• Support Program Manager and Program Director with the DUFB and Growth Grant application process including: setting up online applications, co-creating scoring rubrics and evaluation documents for reviewers, and organizing application results. This position will also help to create and secure all contracts and paperwork for DUFB and Growth Grants.
• Assist program team with recruitment, training, and onboarding farmers market partners. This includes scheduling, research, note taking, and materials development. 
• Monitor regular data collection and reporting through communications with program staff and farmers market partners, including reminder emails, identifying reporting errors, co-developing solutions, assisting with quarterly and annual reporting requirements, and supporting training.
• Coordinate the end of year reconciliation process with support from the Program Manager. This process includes collecting and verifying documentation for SNAP/DUFB transactions from all partner markets as well as reconciling fund distribution to markets as a result of this process.
• Assist Program Director in coordinating annual Double Up Food Bucks Growth Grant reporting by farmers markets. This process includes providing markets with reporting documents, communicating deadlines, answering questions from markets, reviewing final report narratives and financial documentation for alignment with original proposed activities and budgets, and requesting additional documentation as needed.
• Other administrative support as necessary. Note that this is a new position and may change and evolve at the consent of both parties as our work grows.

General Administration (15%) 

• Filter general inquiries and requests about FMF and DUFB to appropriate staff
• Input and track individual donations into FMF’s donor management system (Little Green Light)
• Some general contractor management including updating contracts and creating amendments, verifying and recording invoices for processing, tracking expenses against budget and setting up check requests.

Qualifications: 

Studies have shown that women and people of color are less likely than others to apply for a position if they feel unable to meet every qualification as described. We are committed to finding the best overall candidate. If you are interested in applying, we encourage you to think broadly about your background and qualifications for this role. We’re excited to hear from you!

• Demonstrates and supports a culture of diversity, equity, inclusion and justice. Sensitive and respectful to those with lived experience in poverty and food insecurity.
• Two or more years experience with administrative support. Experience related to contracts, spreadsheets, and financial tracking strongly desired.
• Excellent organizational and time management skills. Can meet deadlines, learn quickly, and ask for guidance when needed
• Strong attention to detail, able to identify minor errors and make corrections quickly
• Self-directed, ability to work independently as well as part of a team 
• Strong written and verbal communication skills. This is both an internal and external facing role and experience communicating with diverse audiences will be useful
• Working knowledge of Google Suite (especially spreadsheets), Zoom, meeting schedule software (When2meet, Doodle), Smart Sheets and/or donor management software (Little Green Light) desired.
• Passion and vision for healthy, equitable, and just food system
• Bilingual and Multilingual candidates are strongly encouraged to apply.

How to Apply:

We look forward to seeing your cover letter and resume sent to FMFcareers@gmail.com Please put “Admin Coord” and your last name in the subject line.  Please submit your interest to us by Oct 23, 2023.

We understand that not all candidates will be able to fully represent their abilities with a standard application package. Any candidate who wishes to submit alternative materials may reach out to FMFcareers@gmail.com  to discuss the materials they want to submit.

The application process may include a telephone interview, written screening tool and online interview.  We hope to have the position filled by late-October, 2023, with a start date soon after depending on availability.

We Welcome Diversity

FMF is an Equal Opportunity Employer committed to diversity, equity and inclusion. We believe there is strength in our collective lived experience, and strongly encourage applications from candidates who can increase the diversity of our organization, including people of color, people LGBTQIA-identified, women, veterans, people who have lived experience of hunger, and formerly incarcerated individuals.

Farmers Market Fund Comms Contractor RFP

Request for Proposals

Overview

Position type: Contractor 

Location: 100% Remote, preference for Oregon-based applicants. 

Budget: $5,000-$6,000, ~195 hours

Time frame: Oct-December 2023

Application due: October 18th. Applications reviewed on a rolling basis; early applications are encouraged.

About Farmers Market Fund 

We make healthy, locally grown food accessible to underserved Oregonians. 

Founded in 2009, Farmers Market Fund was incorporated as a 501(c)3 in 2012. FMF’s primary focus is Double Up Food Bucks (DUFB), a program that doubles Supplemental Nutrition Assistance Program (SNAP) benefits at farmers markets across Oregon and allows shoppers to bring home twice as much farm-fresh produce. Double Up is a triple win: families bring home more fresh produce, more money goes directly to small, local producers, and local economies thrive. 

In 2022, FMF supported DUFB programs at 78 markets in 26 Oregon counties, distributing more than $1.2 Million of DUFB and facilitating $1.8 million in SNAP transactions at participating farmers markets. FMF also works in close partnership with a coalition of other organizations dedicated to ending hunger and supporting farmers, providing these and other organizations grant funds to implement DUFB for community supported agriculture (CSA) boxes and at grocery stores. Our grocery and CSA partners distributed over $900,000 in additional DUFB in 2022.  This year, FMF is partnered with 88 farmers markets, and anticipates distributing $1.7M in DUFB dollars.

Contract Position Overview 

Farmers Market Fund is searching for a short term contractor to support the organization with communications and marketing related tasks from October – December 2023. This contractor will help provide vital capacity and continuity with FMF Comms during a period of staffing transition and internal restructuring. We estimate that this work will take about 195 hours total (averaging 15 hours/week). 

This role will work closely with the DUFB Program team to manage and maintain communications and marketing for FMF during a busy transition period. The support you provide will help raise awareness about DUFB for program participants, donors, and the general public. Typical activities include website updates, social media engagement, e-newsletters, and development of marketing materials for the winter DUFB season. This contractor will also play a large role in donor outreach through FMF’s annual giving campaign, run through the Willamette Week Give!Guide.  

Scope of Work 

• Manage communications and community engagement for FMF’s DUFB program. 
• Promote DUFB and Oregon farmers markets by maintaining and expanding our audience for social media, newsletter, Google Ads, and email audiences
• Develop communications content and plan an editorial calendar using the existing tools:
• FMF e-newsletter
• FMF’s website and DUFB website
• FMF’s social media (IG & FB), including paid and earned media
• Electronic updates, posts to listservs, and other group emails as needed
• Serves as a clearinghouse for media requests
• Implement FMF’s Give!Guide marketing plan. This includes e-newsletters, social media posts, and other advertisements to encourage individual donations to FMF through the Willamette Week Give!Guide. This campaign runs Nov 1st- December 31st so some availability in the last week of the year is essential. 
• Coordinate with winter farmers markets running DUFB to collect market information, design winter DUFB flyers, print orders and ship fliers. 
• Coordinate upkeep of FMF and DUFB websites, including updating partner market information as needed.

Qualifications

Our ideal candidate will be a seasoned communications professional with a depth of knowledge and experience related to electronic marketing and messaging campaigns. 

• 1-3 years of communications and marketing experience
• Strong organizational and time management skills. Can meet deadlines, learn quickly and ask for guidance when needed.
• Self-directed, ability to work independently and as part of a team
• Excellent written and verbal communication skills
• Working knowledge of Google Suite, Zoom, Hootsuite, Canva, MailChimp, Instagram, Facebook, Squarespace, and Little Green Light preferred
• Experience working with diverse backgrounds and cultures
• Experience in food security, nutrition incentives, and local food systems is preferred, though not required. 
• A commitment to diversity, equity, inclusion, and justice and experience advancing DEIJ and anti-racism in personal and/or professional contexts
• Experience with donor communications or fundraising desired but not required

Time Frame 

The timeline for this project is flexible, but we would like someone to begin as soon as possible and work through at least the end of the year (approximately 13 weeks). There is a possibility that this position will grow into a Full Time Communications & Outreach Coordinator position, but interest in full time work is not a requirement to be successful in this role. The length and scope of this work may be extended depending on available funding and interest of both parties. 

How to Apply 

We look forward to seeing your project proposal OR cover letter and resume sent to FMFcareers@gmail.com Please put “Comms Consultant” and your last name in the subject line.  Please submit your interest to us by October 18, 2023.

We understand that not all candidates will be able to fully represent their abilities with a standard application package. Any candidate who wishes to submit alternative materials may reach out to FMFcareers@gmail.com  to discuss the materials they want to submit.

The application process may include a telephone interview, samples of work, and online interview.  We hope to have the position filled by early October, 2023.

We Welcome Diversity

FMF is an Equal Opportunity Employer committed to diversity, equity and inclusion. We believe there is strength in our collective lived experience, and strongly encourage applications from candidates who can increase the diversity of our organization, including people of color, people LGBTQIA-identified, women, veterans, people who have lived experience of hunger, and formerly incarcerated individuals.